Setting Up Your Email Accounts and Email Forwarders

Hello and welcome to this article about setting up your email accounts and forwarders. If you have stumbled upon this post from Gawd knows where, you may be interested to know that this is from a series of articles from a Kindle eBook called, “How to Set Up a WordPress Website from Scratch.” If you would prefer to buy the book to make life easier, feel free to download it by clicking the image below.

In this final article of the three articles concerning Chapter #2 of “How to Set Up a WordPress Website from Scratch”, I’d like us to look at setting up email accounts and email forwarders. While these steps aren’t exactly essential to do now, I think they are worth doing. Using a Gmail account never looks good if you have a proper website, so having an email which shows you have a real website will make you seem more legitimate. The good news is that I have done another video which you can watch if you need help.

Before we start, open up the file you created when you saved your WordPress username and password. I want you to always open this file whenever you need to save important information as this document will contain ALL your usernames and passwords for your website. Keeping all this information in one place makes your life a lot easier.

Step 1: Go to the cPanel

The first thing you need to do is go to your cPanel. If you are reading this after installing WordPress i.e. you are still on the “Congratulations, the software was installed successfully” page, then you are already in the cPanel. All you have to do is go up to the top, click on the cPanel icon “CP”, and you’ll get taken back to the cPanel home.

If you are looking for the cPanel after a break from all this, you need to log into Namecheap, hover over your username in the top left and click on ‘Dashboard’, and then, in the ‘Products’ column. hover over the icon that looks like two hard-drives on top of each other. You’ll see a ‘Go to cPanel’ link, which you can then click.

Step 2: Find the Email Section

Now that you are in the cPanel, you want to scroll down until you find the section called ‘Email’. When you get to that section, click on the first icon in the top left-hand corner called ‘Email Accounts’ and you will be taken to a page where you can set up your email addresses. Click on the blue button that says, ‘+ CREATE’.

email accounts

Step 3: Create Your Email Address

Now you should be on a page where you can create your email address. The domain is whatever your website address is. It should be there automatically but if not, click on the little arrow to select it. Your username can be admin, info, your own name, or anything else you want, of course. 

Finally, you need to set a password. I cannot stress this enough (yet again) that you must NOT use a password you have already used. There are three places you never want to give potential access to:

1. Namecheap
2. Your website’s dashboard
3. You email addresses

Let Namecheap suggest a strong password by clicking the ‘GENERATE’ button. Remember to save your new email and password in your file of usernames and passwords. Once you have done all the above, click the ‘+ CREATE’ button at the bottom and you will have a new email address. Repeat if you want to set up another email.

Step 4: Accessing Your Email Inbox

Once you have finished, you’ll need to get into your email inbox. You should be on a page that has your email and three buttons next to it named:

1. Check Email
2. Manage
3. Connect Devices.

Click on the first one – Check Email. You’ll get taken to yet another new page which will ask you what Webmail Application you want to use. Choose whichever one you want, it doesn’t really matter. Here is an image of what you should be seeing.

email accounts

I clicked on ‘horde’ and got taken to my email inbox. If you want to use this to check your emails, I would save this page in your bookmarks somewhere. However, I am going to show you something below that will save you a lot of time, I hope.

Setting Up Email Forwarding

This trick will make your life a lot easier. However, I have made this a separate section because you do NOT have to do this. You can just check the email using the link you saved to your bookmarks. However, I would recommend you set up email forwarding as it is another thing that will make your life much easier.

Step 1: Go into Your Email

Click on the button to take you back to the cPanel. This time, you can find it on the left. It looks like a Rubik’s Cube (circled in the image below). Scroll down to the ‘EMAIL’ section again and look for ‘Forwarders’, which should be the icon next to ‘Email Accounts’. You’ll end up on a page similar to the image below. 

Step 2: Add Forwarder

This next bit is pretty self-explanatory. Just click on the button saying ‘Add Forwarder’. Type in the username (admin, info, etc) to forward and make sure the domain name is selected. Then, type in the email address you use on a day-to-day basis as the ‘Destination’ email. And finally, click the blue button named ‘Add Forwarder’. Once you have done that, you’ll see a green tick and a message saying “All email sent to ”[email protected]” will now be copied to “[email protected]”. 

One note of warning before I finish this section. I find that the forwarder doesn’t always work. So, once a week, say on a Saturday morning or something like that, go into the webmail inbox and check what emails you have sitting in there. Once you’ve done that, you can just trash all the emails.

Summary

And there you have it. Congratulations! If you have got this far then you have managed to buy your web hosting, install WordPress and set up your email accounts and forwarders so you don’t need to go into your webmail all the time. The next article is all about sorting out your WordPress dashboard setting.

Michael Williams

Blogger, writer, teacher and an all-round good egg.

View all posts by Michael Williams →

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